RFP open for Civil Discourse in a Volatile Time

Request for Proposal

Project Name: Civil Discourse in a Volatile Time

January 2019

Out Boulder County
2132 14th St, Boulder CO 80302

Mardi Moore, Executive Director

Introduction & Background

Out Boulder County is a lesbian, gay, bisexual, transgender and queer (LGBTQ) advocacy and community building non-profit organization with the mission to educate, advocate and provide services, programs and support for Boulder County's LGBTQ communities. As an organization and as a country, we are witness to increasing hateful commentary and incidents and polarized perspectives. In line with the rest of the country, we have received reports of increased incidents of bias occurring in our community. When members of vulnerable and marginalized populations are harmed, it does damage to the general population as a whole and shakes our collective sense of security and community welfare. With people feeling the effects of this rhetoric and so many not knowing how to respond or move forward, we are offering a Civil Discourse class to address these concerns and needs, and contribute to overall community safety.

In response to hatred and decline of civil interactions, Out Boulder County is conducting a series of workshops on Civil Discourse in a Volatile Time and is accepting proposals in response to this Request for Proposal in order to find a qualified team to develop curriculum, lead two all-day workshops and train a local cohort to continue this important work. Our goal with curriculum and trainings are to:

  1. Conduct trainings for both adults and youth in the Boulder County region on Civil Discourse and responsive strategies to respond to and de-escalate hateful rhetoric

  2. Increase the comfort and confidence of program participants to respond to and interrupt hateful language and actions appropriately, becoming active rather than passive bystanders, both online and in real life

  3. Enable participants in a “Train the Trainers” program to continue the work locally by preparing them to conduct future Civil Discourse classes for community members

Submission Guidelines & Requirements

Organizations and individuals intending to submit a proposal should so notify Out Boulder County no later than February 15, 2019. Bidders must list at least 2 projects that are substantially similar in content and format to this project as part of their response and include examples of work. The proposal must be no more than 3 pages, provide an overview of the proposed content and format, and include resumes for all key people performing the work. The proposal must include the overall fixed price for the project.

Proposals must be received by March 1 to be considered.

Anticipated Schedule

Notify intent to submit a proposal: February 15

Proposals due: March 1

Proposal evaluation: March 7

Contract Award/ Notification to unsuccessful bidders: March 8

Work period: April or May (exact dates to be determined)

The need-date for project completion is June 15, 2019.

Project Description

The purpose of this project is as follows:

Encourage and support Civil Discourse in a Volatile Time and prepare community members to demonstrate and teach others about how to engage civilly in the face of disagreement, how to respond to problematic, hateful, and/or biased rhetoric or actions without escalating volatile situations, and how to de-escalate conflicts and potentially violent situations.

The description of the project is as follows:

The training team will conduct a Civil Discourse training in Boulder County over the course of one weekend.  The preliminary schedule will be:

Friday evening: meet & greet social with program participants

Saturday: Concurrent full day Civil Discourse training sessions: one for adults and one for youth

Sunday: Train the Trainers (partial or full day).

The Civil Discourse Trainings should include both information and activities and discuss both real world and online civil discourse situations and strategies. Content & instruction should be intersectional and include, but not be limited to, considerations of mental health and ability, age, race, gender, sexual orientation, immigration status, and physical ability. Content should include how to engage in difficult conversations, how to determine when and how to engage or not, how to interrupt problematic comments and behavior, how to de-escalate conflicts and potentially violent situations, how to respond to a situation of hate speech, considerations for involving/not involving law enforcement, reporting bias incidents, and more. Participants in the Civil Discourse Training will have the opportunity to sign up for the Train the Trainers session the following day.

The Train the Trainers session will prepare participants to lead future Civil Discourse training sessions for the local community, with the potential to craft trainings tailored to specific groups, such as different age groups.

Both the Civil Discourse Trainings and Train the Trainers sessions should provide participants with take-home resources that can be reproduced for future training sessions.

The Trainings will also include pre- and post- session surveys to measure effectiveness and impact. Data will be shared with the training team and with Out Boulder County.

Project Scope

The criteria set forth below should be met to achieve successful completion of the project:

  1. Planning phone conferences with key Out Boulder County team

  2. Full-day Civil Discourse training for youth

  3. Full-day Civil Discourse training for adults

  4. Partial/Full-day Train the trainers session for mixed audience (adult and youth)

  5. Take-home resources that may be reproduced for future trainings

  6. Pre- and post-training surveys

  7. Debrief with Out Boulder County team (in person or online)

Evaluation Criteria

Out Boulder County will rate proposals based on the following factors:

  1. Expertise in subject matter, training, and curriculum development

  2. Relevant past performance/experience

  3. Samples of work

  4. Cost

Out Boulder County reserves the right to determine selection of bid winner.